How to optimize personnel management with new technologies

 

Technology efficiently and safely replaces the bureaucratic processes of routine personnel management

By Fábio Máximo

Technology has already established itself as an ally to personnel management, allowing this sector to bring together different processes that are important for the company’s operation.

Admissions, payments, work time control, and vacation time scheduling are some of the uncountable activities performed by the personnel department. And its management becomes even more complex when it comes to a bigger company.

By introducing technologic resources to that department’s routine, the company has much to gain, e.g.:

• Reduction in the time spent with the department’s operational tasks;
• Minimization of failures and errors in processes;
• Reduction in expenses with routine activities;
• Better control of employees; and
• Information security.

Domingues e Pinho Contadores has been supporting clients in the implementation of technology dedicated to optimizing personnel management.

Several solutions may be implemented in a custom and swift way, incorporating the advantages of these resources into the daily life of the company as soon as possible. In designing it, you may choose among a single module, blocks of functionalities, or all resources.

The clients would contract a technological product that allows for customization, support, and update, counting not only on the technology team, but also on DPC’s labor law expertise.

Personnel management solutions

Take a look at some of the functionalities that ensure a better performance in personnel management:

Online time tracking

This resource allows the employee to punch in through their computer or their cellphone’s app. This may be done from anywhere, with geolocation and time tracking.

For their part, the direct managers also have the possibility of following up the working time of their team in an easy way, through a panel in which employees with overtime, who have been late, or have missed a day of work are listed.

This tool allows leaders to save time, since it grants an overall view through which better activity schedule and sectorial management are made possible.

Month after month, at the closing date, registers are consolidated, already indicating every employee’s balance of hours, making any related calculation easier.

Read also: Discover 7 advantages of online time and attendance management

Vacation time management

Another functionality that facilitates the day-to-day life is the vacation time management, which graphically show each manager the requests and acquisition periods for vacation time on their team.

With simple commands, through the computer or the app screen on their cellphone, they can also check the vacation time planning for every team and approve those requests or not.

Digital pay stubs

By this functionality, employees may access their digital pays stubs on any day, at any time, through their computer or the mobile app as soon as the payment is processed. It is also possible to check the stubs regarding previous months and to download them.

See also: Digital payslip: technology increases efficiency to personnel management

Another associated resource is the Earnings Report, where this document is made available with the most practicality and security possible so that every employee can download their annual financial information.

Besides granting more autonomy to the employee, these solutions also bring a gain for the personnel department, which is relieved from multiple requests on their daily routine.

Medical statement

This resource allows employees to attach a file with their medical excuse statement and information regarding the need to be absent, pointing out the period to be justified.

As this system is integrated to the payroll, the cases of suspension or licenses, for instance, are already considered in the compensation calculation.

With easiness and less bureaucracy, the personnel department (or any other responsible sector) is able to view, approve or reject the medical statements registered to the platform.

Termination

In said environment, the employee themselves may formalize their request of termination.

The manager can submit a request as well so that the administration initiates the termination process of an employee. Information regarding the reason to terminate the employment relationship, the days comprised in the notice of termination, among others may be inserted into those fields.

Intelligence applied to personnel management

The tools are implemented after an assessment of needs and specificities, a moment in which it is worth thinking about what functionalities could apply and bring good results.

The next step is an evaluation of whether the company’s processes are complied with, its online trainings and validation.

These solutions are feasible for all companies to integrate such smart processes into their routine, it is enough to make the parametrizations needed.

The adoption of such technologies may be done alongside other ERPs, caring for the various types of clients.

Moreover, the integration of tools with the client’s Business Intelligence (BI) is also possible, collaborating for the data related to people to be accessible at the moments of decision.

The PD/HR system area also works on the development of custom management reports, submitting them the needed information to the clients in the appropriate time.

Check out: Technology in people management: a greater mobility and flexibility for companies and teams

Optimize your personnel management with DPC’s support

 

By counting with DPC’s support and partnership, your business is given the easiness, the security, and the compliance it needs, as the technological solutions not only enhance efficiency, but also are in line with the requirements made by the labor legislation. Talk to DPC’s specialists: dpc@dpc.com.br.